Information requirements – collection of data from the data subject, Art. 13 GDPR
1. Description of the processing activity
In the “ASCEND” project, the Harthof is to be developed into an energy-positive neighborhood in the period from 2023 - 2027. For the mobility sector, this means saving energy and CO2 by using sustainable mobility offers that will be set up during this time and offered permanently beyond the project period.
An online survey took place in 2024 before these offers were created. An online survey will now follow again in 2026 after a reasonable period of use. The evaluation of mobility behavior serves to record the CO2 savings through the use of mobility offers. In addition, questions are asked about the use of energy-consuming devices in everyday life in order to also cover this mobility-independent area.
For the current survey, consent is obtained at the beginning. After the online survey, there will be an optional raffle of vouchers for the participants. The winners’ details will not be made public.
2. Name and contact details of the person responsible
The City of Munich, Department of Mobility (MOR-GB1.31), 80331 Munich, email: ascend.mobilitaet@muenchen.de, is responsible for processing.
3. Purposes, legal basis and data categories of data processing
Invitation to and participation in initial and follow-up surveys
The invitation was sent anonymously by post.
Your data will be collected in the context of participating in the survey in order to evaluate the “ASCEND” project and to examine the effects on the mobility and energy behavior of residents.
The data processing is carried out on the basis of the consent given at the beginning of the survey in accordance with Art. 6 Para. 1 lit. a GDPR.
If you have already agreed to participate in the follow-up survey in the first survey in 2024, you will hereby receive an invitation to exactly this follow-up survey in 2026, so that we can compare the results of the first with the results of the second survey and thus generate better data quality. The comparison allows changes in behavior to be measured and presented more precisely, e.g. whether more sustainable means of transport were used. You are also welcome to take part in the survey if it is your first time. In addition, your data (email address and first and last name, if it is part of the email address) will be collected. The processing of your data in this context is also based on your consent in accordance with Art. 6 Para. 1 lit. a GDPR.
For the purpose of conducting the current survey (follow-up survey), the following data is collected and processed:
a. Last name, if it is part of the email address
b. first name, if it is part of the email address
c. email address
d. age
e. sociodemographic data (number of household members, gender)
Raffle
If you have consented to participate in the raffle for vouchers at the end of the survey, we will process your data in order to contact you for the raffle and to be able to notify you if you win.
The data processing is carried out on the basis of the consent given at the end of the survey in accordance with Art. 6 (1) point a GDPR.
The following data is collected and processed for the purpose of participating in a draw and for sending the prize:
a. Surname, if it is part of the email address
b. First name, if it is part of the email address
c. Email address
d. Age
e. Postal address, after renewed contact via e-mail, in order to be able to send the prize
Participation in the raffle is only open to persons over the age of 18. All employees of the City of Munich are excluded from participating in the raffle. The winners will be notified by e-mail and asked for their delivery address and preferred voucher. The voucher will be sent by post, unless it is an online voucher.
E-mail distribution list / newsletter
If you have agreed at the end of the survey to stay informed about the ASCEND project, we will process your e-mail address for the purpose of sending you further information such as events and workshops, general developments in the project area, urban development measures, energy advice for residents, opportunities for residents to get involved, and new mobility options in the neighborhood.
For this purpose, we collect your email address, including your first and last name if included in the email address.
The data processing is carried out on the basis of the consent given at the end of the survey in accordance with Art. 6 Para. 1 lit. a GDPR.
4. Recipients or categories of recipients of personal data
To process your data, we work with our Austrian project partner in the ASCEND project “AIT Austrian Institute of Technology GmbH”. AIT creates the online questionnaire and is responsible for monitoring and evaluating all project partners in Europe. The data processing by the above-mentioned project partner is carried out exclusively for the purpose of conducting this survey (follow-up survey). The raffle and the distribution of prizes are carried out by the mobility department of the state capital of Munich.
5. Transfer of personal data to a third country
No transfer of personal data to third countries takes place.
6. Duration of storage of personal data
Survey
The data stored on the basis of the survey-specific consent to the survey will be deleted at the earliest possible point in time and no later than 1 year after the evaluation period, i.e. in November 2027 (end of the project).
Prize draw
If you have not been identified as a winner, we will delete the data processed for the purpose of conducting the draw within one month of the draw ending. If you have been identified as a winner, tax and commercial law retention periods apply to your personal data. These are 10 years for accounting records in accordance with § 147 para. 1 of the German Fiscal Code (AO) and 6 years for business documents in accordance with § 257 para. 1 of the German Commercial Code (HGB).
E-mail distribution list / newsletter
The personal data for the purpose of receiving further information in the ASCEND project will be stored and processed until your revocation or the discontinuation of the processing purpose (dissolution of the e-mail distribution list / newsletter on December 31, 2027). The data will also be passed on to the Münchner Gesellschaft für Stadterneuerung mbH, which is responsible for participation measures as a project partner. The processing period remains the same. The legal basis is Art. 6 para. 1 a GDPR.
7. Rights of data subjects
You can assert your rights under Art. 15 ff. GDPR (information, correction, deletion, objection, restriction of processing and transferability) against the Department of Mobility as the representative of the City of Munich as the responsible body, if the legal requirements for this are met. You also have the right to appeal to the relevant supervisory authority, the Bavarian State Commissioner for Data Protection, Dr. Thomas Petri, Postfach 22 12 19, 80502 Munich.
8. Right of withdrawal of consent
If you have consented to the processing of your data by the City of Munich by means of a corresponding declaration, you can revoke your consent at any time for the future. The lawfulness of the data processing carried out on the basis of the consent until the revocation will not be affected by this.
9. Contact details for the data protection authority
You can contact the data protection authority of the City of Munich at datenschutz@muenchen.de or by post at Marienplatz 8, 80331 Munich.